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How to Get Screenshots from URLs in Airtable

May 10, 2021Andy Cloke

In this guide, we'll get screenshots for a list of URLs in Airtable. We'll use the Data Fetcher Airtable app along with the microlink service to create these screenshots as attachment files in Airtable. This tutorial is 100% no-code!

Set up Screenshots Table

Create a table called 'Screenshots'.

Create a field called 'URL' and add the URLs you want to screenshot.

Create a field called 'Screenshot' with type 'Attachment'.

screenshots-table.png

Create a new Grid view called 'Needs screenshot' with the following filters:

  • The 'URL' field is not empty.
  • The 'Screenshot' field is empty.
screenshots Needs screenshot.png

Install Data Fetcher

Install Data Fetcher from the Airtable app marketplace. After the app launches, sign up for a free Data Fetcher account by entering a password and clicking 'Sign up for free'.

Group 1Data Fetcher Sign Up .png

Get Screenshots from URLs in Airtable

On the home screen of the Data Fetcher app, click 'Create your first request'. Requests in Data Fetcher are how you import data to or send data from your Airtable base.

click-create-your-first-request.png

On the create request screen in Data Fetcher, for Application, select 'Microlink'.

microlink-application-selected.png

For Endpoint, select 'Create screenshots from URLs'.

microlink-screenshots-endpoint.png

Enter a Name for your request, e.g. 'Import Screenshots'. Then click 'Save & Continue'.

microlink-screenshots-save-continue.png

For URL, we want to insert a reference to the values in our 'URL' Airtable field. First, click the + button.

microlink-url-add-icon.png

On the modal that opens, select 'URL' for Field. Then select 'Needs screenshot' for Run for every record in view. Then click 'Confirm'.

microlink-url-reference-modal.png

URL should now contain a reference to the table.

microlink-url-reference.png

Make sure the Output Table & View is set to 'Screenshots' and 'Needs screenshot'.

microlink-output-table-view.png

Click 'Save & Run'.

microlink-screenshot-save-run.png

The request will run and the Response field mapping modal will open. This is where you set how the available fields from Microlink should map to the fields in the output table. Make sure the 'Screenshot' field is mapped to our existing 'Screenshot' field. Then click 'Save & Run'.

microlink-screenshot-rfm.png

Data Fetcher will then run the request for every record in 'Needs screenshot' and convert the URLs to screenshots in Airtable.

microlink-screenshot-output-data.png

Note: if you run into Microlink's free plan limits, you can buy a Microlink paid plan here, set the Authorization type to 'Header' and enter your API Key to increase your limit.

microlink-authorization.png

Create Screenshots from URLs on a Schedule

At the moment, we have to manually run the request to create the Screenshots. We can use Data Fetcher's scheduled requests feature to automatically create them every 15 minutes/ hour/ day etc.

In Data Fetcher, scroll to Schedule and click 'Upgrade'.

table-1-schedule-upgrade-button.png

A new tab will open where you can select a plan and enter your payment details to upgrade.

Screenshot 2021-12-29 at 10.25.19.png

Return to the Data Fetcher app and click "I've done this".

table-1-schedule-ive-done-this-button.png

Click 'Add API key' in order to add your Airtable API key. You can find your Airtable API key here.

Group 11(1).png

Enter your Airtable API key and click 'Save'.

save-airtable-api-key.png

Enable Schedule this request.

schedule-data-fetcher-request.png

Select how often you want the request to run, e.g. 'Every 15 mins'. Click 'Save' The request will now run create the Screenshots from URLs automatically on a schedule.

Group 11(2).png

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