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In this guide, we'll import Adalo collection records to Airtable. We'll use the Data Fetcher Airtable app to connect to Adalo and automatically import a list of all collection records with their attributes.
Install Data Fetcher from the Airtable app marketplace. After the app launches, sign up for a free Data Fetcher account by entering a password and clicking 'Sign up for free'.
On the home screen of the Data Fetcher app, click 'Create your first request'. Requests in Data Fetcher are how you import data to or send data from your Airtable base.
On the create request screen in Data Fetcher, for Application, select 'Adalo'.
Next, you need to enter your Adalo API key. To find it, go to your adalo app, click on the settings icon in the left-hand navigation bar, click 'App Access' and click 'Generate API Key' if you need to. Then copy your Adalo API key.
Enter the Adalo API key you copied into the API Key input in Data Fetcher.
For Endpoint, select 'Get all records in a database collection (e.g. Users)'.
Enter a suitable Name for your request, e.g. 'Import Adalo Records'. Then click 'Save & Continue'.
Open the 'Database' menu in Adalo. Then click on the '# Records' button next to the collection you want to import. Copy the browser's URL into the Collection URL field in Data Fetcher.
Select the Output Table & View you want to import the Adalo collection records into.
Click 'Save & Run'.
The request will run and the Response field mapping modal will open. This is where you set how the fields from your Adalo collection records should map to the fields in the Airtable output table. For each Adalo collection field, you can either import or filter it. For an imported field, you can set whether to map them to an existing field or create a new field.
Make sure you import the 'Id' field, as we will use this to ensure the records we import into Airtable are kept in sync with any changes in Adalo. Import any other fields you want. Then click 'Save & Run'.
Data Fetcher will create any fields that need to be created in the output table, then run the request and import the collection records from Adalo to Airtable. Adalo has a limit of 100 collection records per run, so Data Fetcher may need multiple runs in order to import all collection records.
Finally, we want to ensure Data Fetcher can match up collection records in Adalo with records in Airtable, even if we move those records around in Airtable. To do this, click 'Advanced settings' to open the advanced output settings. Then for Update Based on Field, select 'Id'. Then click 'Save'.
At the moment, we have to manually run the request to import the collection records from Adalo. We can use Data Fetcher's scheduled requests feature to automatically import them every 15 minutes/ hour/ day etc.
In Data Fetcher, scroll to Schedule and click 'Upgrade'.
A new tab will open where you can select a plan and enter your payment details to upgrade.
Return to the Data Fetcher app and click "I've done this".
Click 'Add API key' in order to add your Airtable API key. You can find your Airtable API key here.
Enter your Airtable API key and click 'Save'.
Enable Schedule this request.
Select how often you want the request to run, e.g. 'Every 15 mins'. Click 'Save' The request will now run on the schedule and import the collection records from Adalo automatically.