In this guide, you'll learn to import Stripe subscriptions to Airtable with no-code. We'll use the Data Fetcher Airtable extension to import the id, revenue and creation time for every subscription in our Stripe account. Finally, we'll set this to run automatically, and import Stripe subscriptions on a schedule.
Install Data Fetcher from the Airtable marketplace. After the extension launches, sign up for a free Data Fetcher account by entering a password and clicking 'Sign up for free'.
On the home screen of the Data Fetcher extension, click 'Create your first request'. Requests in Data Fetcher are how you import data to or send data from your Airtable base.
On the create request screen in Data Fetcher, for Application, select 'Stripe'.
Click 'New Stripe connection'. You will be taken to a new tab/window where you need to authorize Data Fetcher to read from your Stripe account. Select the Stripe account you want to import Stripe data from.
For Endpoint, select 'List all subscriptions'.
Enter a Name for your request, e.g. 'Import Stripe Subscriptions'. Then click 'Save & Continue'.
If you want to limit the subscriptions that are imported to Airtable to only those with a particular collection method, set Collection method to either 'Charge automatically' or 'Send invoice'.
If you want to limit the subscriptions imported to Airtable to only those created in a certain time period, you can set the Created option.
The request will run and the Response field mapping modal will open. This is where you set how the fields from Stripe should map to fields in the output table. For each Stripe subscription field, you can either import or filter it. For an imported field, you can set whether to map them to an existing field or create a new field.
Make sure you import the 'Id' field, as we will use this to ensure the subscription records we have in Airtable are kept in sync with any changes in Stripe. Import 'Plan amount' & 'Plan interval' if you want to calculate the revenue from all your subscriptions. Import 'Created' which is a timestamp for when the subscription was created.
Click 'Save & Run'.
Data Fetcher will create any fields that need to be created in the output table, then run the request and import the subscriptions from Stripe to Airtable. Stripe has a limit of 100 subscriptions per run, so Data Fetcher may need multiple runs in order to import all subscriptions.
Finally, we want to ensure Data Fetcher can match up subscriptions in Stripe with records in Airtable, even if we move those records around. To do this, click 'Advanced settings' to open the advanced output settings. Then for Update Based on Field, select 'Id'. Then click 'Save'
Note: Stripe uses Unix timestamp fields for date fields (e.g. 'Created') that have numeric values. You can convert them to date format by using a formula field with this formula:
At the moment, we have to manually run the request to import the Stripe subscriptions. We can use Data Fetcher's scheduled requests feature to automatically import them every 15 minutes/ hour/ day etc.
In Data Fetcher, scroll to Schedule and click 'Upgrade'.
A new tab will open where you can select a plan and enter your payment details to upgrade.
Return to the Data Fetcher extension and click 'I've done this'.
Under Schedule click '+ Authorize'.
A new window will now open where you can authorize the Airtable bases you want Data Fetcher to be able to access.
By selecting 'All current and future bases in all current and future workspaces' you will avoid having to authorize bases in the future (this is recommended.)
Click 'Grant access'.
Back in Data Fetcher, you'll see Schedule this request is now toggled on.
Select how often you want the request to run, e.g. 'Every 15 mins'. Click 'Save' The request will now run on the schedule and import the Stripe subscriptions automatically.